Privacy Policy
Last Updated: August 15, 2019
Your privacy is important to us. This privacy policy provides information about the different types of personal information that we collect and the ways in which we use it. This privacy policy applies to all those who interact with us online or whose personal information we otherwise collect
When do we collect personal information about you?
We may obtain your personal information from a number of sources including:
When you give it to us directly. For example, if you provide us with your email address to sign up to receive our news updates.
When we obtain it indirectly. Your personal information may be shared with us by third parties such as recruitment agencies when we are recruiting staff and vetting agencies. To the extent that we have not done so already and that we are required to, we will notify you when we receive personal information about you from them, and tell you how and why we intend to use that personal information.
When it is publicly available. Your personal information may be available to us from external publicly available sources. This includes information available on government websites.
What personal information do we use?
We may collect, store, and otherwise process the following kinds of personal information:
your full name and contact details, including email address, postal address, and telephone number;
information you provide when you are considered as a contractor which may include education and work experience, employment information, images of your signature, and information about the services you may provide;
information about your use of our information and communications systems;
your communication preferences.
How we use your personal information
Advancing Arizona will use your personal information:
to contact you if you are involved in a project we are administering;
to contact you to make recommendations, proposals, or notices to you about opportunities you may potentially be interested in;
to make administrative and marketing communications;
to register you for an event and any administration associated with the event;
to contact you for our advocacy purposes and to inform you of events or publications we think you may potentially be interested in;
for research purposes so that we can identify key trends of findings in connection with our programs and projects;
to satisfy legal obligations which are binding on us;
for the prevention of fraud or misuse of service; and
for the establishment of, defense against, or enforcement of legal claims.
Lawful grounds
Under certain laws, we are required to rely on one or more lawful grounds to collect and use the personal information that we have outlined above. We consider the grounds listed below to be relevant:
Legal obligation. Where the processing of your personal information is necessary for us to comply with a legal obligation to which we are subject (e.g., because we have to provide information to tax authorities).
Contractual relationship. Where it is necessary for us to use your personal information in order to perform a contract to which you are a party (or to take steps at your request prior to entering a contract).
Legitimate interests. We rely on this basis where applicable law allows us to collect and use personal information for our legitimate interests and the use of your personal information is fair, balanced, and does not unduly impact your rights.
Consent. We may obtain your consent to use your personal information in certain circumstances (e.g., to send you email marketing). We will ensure that when we obtain your consent, you are free both to give it and to decline to give it. Additionally, you may always withdraw your consent at any time without any further detriment to you.
Do we share your personal information?
Apart from where set out in this privacy policy, Advancing Arizona will not sell, rent, or lease your personal information to other third parties. However, we may ask third-party processors to assist us or we may disclose your personal information to selected third-party processors (such as agents or sub-contractors) for the purposes previously outlined. The third party in question will be obligated to use any personal information they receive in accordance with our instructions.
For instance, we use a third-party marketing automation platform to assist with managing email addresses and sending emails to our subscribers. When you sign up to receive email updates from us and provide us with your email address, you will receive an automated email originating from this third party confirming your subscription and providing you with a link to unsubscribe from the list.
International data transfers
Certain countries have rules around the transfer of personal information and require us to ensure that personal information remains protected according to appropriate standards. If you are located in the United Kingdom or the EU or your personal data is collected and used by an organization in the United Kingdom or the EU, please note that certain countries outside of the United Kingdom or the EU have a different standard of protection for personal information. In such cases, where your personal information is transferred, stored, and/or otherwise processed outside the United Kingdom or EU on a regular basis, we will implement appropriate safeguards designed to protect your personal information.
Securing your personal information
Advancing Arizona takes reasonable technical and organizational precautions to prevent the loss, misuse, or alteration of your personal information. We restrict access to those who have a need to know and we train staff in handling the information securely. Unfortunately, there is no such thing as perfect security in the online environment. As a result, we cannot and do not guarantee the security of any information you transmit to us through or in connection with the website.
If you believe that your interaction with us is no longer secure (e.g., you consider that the security of any account you might have with us has been compromised) please immediately notify us by contacting us at info@advancingaz.org.
How long do we keep your personal information?
We will keep your personal information for as long as necessary:
to comply with any statutory or regulatory requirements we are subject to under applicable law;
to fulfill the purposes for which the personal information was collected; or
to defend our or a third party’s legal rights.
Your rights and preferences
Please note that we will honor your requests to exercise your rights to the extent possible and required under applicable law. Certain of these rights may only be available to individuals who interact with our UK or EU offices and to individuals who are located in the United Kingdom or the EU who are on our mailing list.
You have the right to:
ask us for confirmation of what personal information we hold about you, and to request a copy of that information; if we are satisfied that you have a legal entitlement to see this personal information, and we are able to confirm your identity, we will provide you with this personal information;
withdraw your consent at any time if we have relied on consent as the lawful ground to use your personal information;
request that we delete the personal information we hold about you, as far as we are legally required to do so;
ask that we correct any personal information that we hold about you which you believe to be inaccurate;
object to the processing of your personal information where we (i) process on the basis of the legitimate interests ground; (ii) use the personal information for direct marketing; or (iii) use the personal information for statistical purposes;
ask for the provision of your personal information in a machine-readable format to either yourself or a third party, provided that the personal information in question has been provided to us by you, and is being processed by us (i) in reliance on your consent; or (ii) because it is necessary for the performance of a contract to which you are party; and in either instance, we are processing it using automated means; and
ask for processing of your personal information to be restricted if there is disagreement about its accuracy or legitimate use.
Updating this privacy policy
Advancing Arizona may update this privacy policy by posting a new version on our website. If we update this privacy policy in a way that significantly changes how we use your personal information, we will bring these changes to your attention. Otherwise, we would recommend that you periodically review this privacy policy to be aware of any other revisions.
How to contact us
If you have any questions about this privacy notice or our treatment of your personal information, please contact info@advancingaz.org.